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Events and Development Coordinator At UCLA

Location: Los Angeles, California

Job Description

The UCLA Fielding School of Public Health's mission reflects our collective values of building health and equity, and our commitment to driving positive change for all people. Consistently ranked among the top schools of public health in the nation, the Fielding School maintains an active calendar of events to share faculty and student research and community work, showcase public health advances, and increase support for the Fielding School. Development events bring together current and prospective donors with faculty, students, alumni, and leaders in the community, and require a passionate and driven team of development professionals responsive to current and potential donors.

Reporting to the Assistant Dean for Development and Alumni Affairs for the Fielding School, the Events and Development Coordinator will work to (a) assure the smooth planning and execution of events and meetings and (b) provide support for fundraising activities. General responsibilities for events and meetings include providing overall logistical and administrative coordination for an array of events designed to increase awareness and support of the School. These activities may include researching and identifying potential donors, speakers and attendees; managing and communicating event planning timelines; producing invitations and other materials; tracking budgets and serving as the primary contact with vendors; and supervising volunteer help as needed. The person in this position also will provide support for development work including coordinating with members of the Development staff to help manage donor relations activities including preparation of donor materials and communications as well as gift management; serving as a point of contact for donors/board members as well as students and staff at the School and University; and assisting with general external and internal communications. The person in this position also will be expected to maintain a broad-based knowledge of the School, its departments and research centers and to attend occasional evening and weekend events. The Coordinator will assist with other integral projects within the Development Department as assigned.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

12
Records

Qualifications

Required/Preferred

Minimum 1-2 years of experience in coordination of special events, including securing location, planning menus and other set ups with caterers and vendors, supervise the production of invitations and other related materials, keep track of guest attendance.

Required

Demonstrated experience in managing, organizing and following through on projects under general guidance and supervision.

Required

Ability to maintain confidentiality of materials and to use discretion when responding to inquiries.

Required

Demonstrated proficiency in English language, usage, grammar, spelling and syntax to compose, edit and proofread correspondence, reports, and other documents.

Required

Background in development, donor relations, communications, or work in a university setting.

Preferred

Knowledge of and experience in working in a fundraising program and/or working with volunteers.

Preferred

Must be able to work occasional evenings and/or weekends for special events.

Required

Demonstrated excellent computer skills and use of software to prepare accurate and timely correspondence, reports, minutes with speed and accuracy.

Required

Demonstrated computer proficiency to operate personal computer and skill in Windows programs such as Microsoft Word, Excel, and other project management, graphic & database software programs.

Required

Excellent interpersonal skills to work effectively with volunteers, donors, faculty and staff.

Required

Demonstrated ability to work independently and to organize work and set priorities to manage multiple projects simultaneously while being responsive to constituents.

Required

Knowledge of University business policies and procedures, especially those relating to reimbursements, travel, fund-raising and donor relations.

Can be trained

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
01-31-2019

External Posting Date: