Performs computerized double-entry bookkeeping tasks requiring basic knowledge of the principles and practices of fund accountingin order to properly record and maintain precise fiscal records and financial data; applies fundamental bookkeeping knowledge and skills to varied bookkeeping tasks such as posting, checking entries, issuing checks, balancing accounts, and preparing financial reports for assigned accounts; prepares and maintains financial records in an accurate, complete, and timely manner while ensuring the integrity, security and accountability of Salvation Army financial accounts.
This job description should not be interpreted as all inclusive.It is intended to identify the essential functions and requirements of this position.The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.
Posts and maintains a variety of ledgers; enters income, expense, and balance sheet data into computerized financial systems; proofs entries to verify accuracy, completeness and integrity; prepares and makes journal entries, balances accounts and prepares reports.
Transfers totals from ledger accounts to routine financial statements; prepares Income & Expense Statement, Balance Sheet, Bank Reconciliation, Mileage, Self-Denial, Accounts Receivable and Payable Reports, etc.
Verifies and approves A/P and A/R batches.
Classifies receipts and disbursements in accordance with established codes; maintains billing and posting of charges and credits to accounts; prepares summary reports.
Posts payments of expenditures; issues checks as necessary; maintains specified fund accounts and verifies daily deposits.
Prepares and balances bank reconciliations and copies financial statements from computer printouts to required forms.
Prepares Divisional Headquarters remittance forms listing monies owed for insurance, statewide and support services, retirement, property income and expense, vehicle replacement, and miscellaneous.
Generates complex financial documentation and technical reports.
Maintains checking accounts by making daily deposits, tracking bank balance and reconciling accounts; follows-up with bank to resolve errors; maintains complete file of deposit slips and cancelled checks.
Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain records; researches files to locate specific information found in documents, correspondence, lists, forms, etc.
Prepares and processes employee records and payroll; collects employee time sheets; records hours on worksheets and balances of same; serves as liaison to the payroll administrator vendor and shares payroll figures; mails original worksheet to Divisional Headquarters and maintains a copy of the same.
Provides assistance in performing routine audits; prepares audit work papers; assembles and prepares records for presentation to auditor; answers auditor questions as necessary; prepares a response to items in the audit report.
Serves as liaison between staff and insurance, personnel, and payroll departments; answers questions, obtains clarifications on policies and assistance in processing insurance claims; may be responsible for reporting all injuries and accidents for insurance and workers compensation compliance.
Develops and maintains a filing system of a variety of financial documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.
Maintains and balances assigned petty cash fund; receives and verifies vouchers to be paid ensuring authorized signature of approval is present; prepares back-up paperwork for new checks to be written and cashes checks received.
Receives, stamps, and distributes office mail.
Performs other related work as required.
MATERIALS AND EQUIPMENT:
Computer CalculatorPhotocopy Machine
MINIMUM QUALIFICATIONS REQUIRED:
EDUCATION AND EXPERIENCE:
Bachelor's degree from an accredited college or university in accounting, bookkeeping, business or related field,
Twoyears experience in the performance of increasing complex bookkeeping work utilizing a computerized accounting system (Microsoft Dynamics Great Plains 2016 preferred) with some exposure to double-entry fund accounting,
any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
LICENSES AND CERTIFICATIONS:
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of basic double-entry bookkeeping and fund accounting principles and practices.
Knowledge of modern computerized double-entry data entry methods as they pertain to bookkeeping functions.
Knowledge of modern office methods, procedures, and practices.
Knowledge of Outlook, Excel, Word and accounting software in general.
Knowledge of financial accounting systems and procedures.
Knowledge of extensive body of accounting rules, practices and procedure.
Ability to apply complex procedures requiring independent judgment.
Ability to prepare routine and special financial reports and records.
Ability to obtain numerical totals and balances and to verify information from complex forms and transfer to computers or manual reports.
Ability to accept fiscal responsibility of assigned functionalized accounts.
Ability to maintain the confidentiality of all information associated with the job.
MENTAL AND PHYSICAL ABILITIES:
Ability to meet attendance requirements.
Ability to read, write, and communicate the English language.
Ability to keypunch information into a computer.
Ability to sort and file documents alphabetically and numerically.
Ability to perform routine and complex mathematical computations repeatedly, rapidly and accurately.
Ability to operate various general office equipment including a computer and 10-key calculator.
Ability to work well under the pressure of deadlines.
Ability to follow instructions and work independently with limited supervision.
Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.
Duties are usually performed seated.Sitting may be relieved by brief or occasional periods of standing or walking.
Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.
STATEMENT OF PURPOSE:
The purpose of a job description is to outline the essential functions unique to a particular job within a specific department.Job descriptions are used to recruit, train, and evaluate employees.
Your signature below indicates that you have read and understand the job description and agree to perform the duties as assigned.