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AP Specialist At PACIFIC ETHANOL

Location: Sacramento, California

Job Description

Job Title: Accounts Payable Specialist

Reports to: Accounts Payable Manager

Department: Accounting

Location: Sacramento

Supervises: N/A

Classification: Non-Exempt


Build your career with Pacific Ethanol! Earn a competitive salary, benefits including Medical, Dental, Vision, Life Insurance and 401k with a company dollar-for-dollar match up to 6%, a Wellness program, a stipend for fitness center expenses, a generous paid time off (PTO) program, and service awards for career longevity. Also, Pacific Ethanol values the communities where we work and live, and offers an extra 8 hours of paid leave for employees who volunteer their time and talents in their community.

Environment: Pacific Ethanol is the leading producer and marketer of low-carbon renewable fuels and high-quality alcohol products in the United States. Pacific Ethanol owns and operates nine production facilities, four in the Western states of California, Oregon and Idaho, and five in the Midwestern states of Illinois and Nebraska. Ethanol is an integral part of the country's transportation fuel market, currently representing nearly 10% of the overall gasoline supply in the United States. Pacific Ethanol is actively exploring cutting-edge cellulosic technology and alternative grain stocks that lower the carbon footprint and increase manufacturing efficiencies. With the implementation of Low Carbon Fuel Standard regulations, we are poised to meet the increasing demand as the US looks for new, cleaner fuel sources.

Purpose: Responsible for processing, posting, and monitoring or payable activities. Responsible for maintaining excellent vendor relations through prompt payments and professional communications.

The following is a list of major duties and responsibilities for this position along with certain supportive duties. It is not all-inclusive. Other duties and responsibilities may be added as needed and in addition; and, management may modify this job description as needed.

Essential Duties and Responsibilities:

  • Ensuring proper vendor documentation is maintained
  • Entering expense payables into ERP system
  • Entering inventory payables into ERP system
  • Matching invoices to supporting documentation
  • Reviewing and processing system approved expense reports for payment on schedule
  • Support with ensuring the AP Aging and Received Not Invoiced Reports are in excellent standing
  • Researching & correcting payable issues
  • Setting electronic payments on a regular scheduled basis
  • Responsible for all AP filing systems
  • Ensuring all invoices have been properly approved prior to payment
  • Other duties as directed and assigned by Accounts Payable Manager or Controller

Education/Experience:

  • 3-5 years Accounts Payable experienced required
  • Strong organizational skills required
  • Strong computer and data entry skills required
  • Experience must include automated payment systems and Microsoft Office applications
  • Experience with Microsoft Navision desirable

Physical Requirements:

The physical requirements of this job are consistent with the typical office job. They include long periods of sitting while using a computer and phone.

Pacific Ethanol participates in E-Verify; Criminal background check required