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Accounts Receivable Assistant At Metropolitan Transportation Commission

Location: San Francisco, California

Job Description

DESCRIPTION

THIS POSITION IS OPEN UNTIL FILLED AND MAY BE CLOSED AT ANYTIME - APPLY IMMEDIATELY
FIRST REVIEW WILL BE MONDAY, DECEMBER 2, 2019
SELECTED CANDIDATES WILL BE INTERVIEWED ON MONDAY, DECEMBER 16, 2019

The Metropolitan Transportation Commission (MTC) is the transportation planning, financing and coordinating agency for the nine county San Francisco Bay Area. For more information, visit www.mtc.ca.gov.

Under the supervision and direction of the Accounts Receivable Supervisor, the Accounts Receivable Assistant administers the financial management of Grants and Contracts in accordance with government regulations and MTC policies and procedures. The person in this position will:
  • Prepare, process, and maintain MTC grant-related accounts receivable and related documentation;
  • Develop and maintain partnerships with grantors, project managers and other MTC departments and sections (Purchasing, Accounts Payable, Payroll, Treasury);
  • Review and analyze grant-related expenditures to ensure compliance under grant agreement;
  • Monitor grant balances by fund, program and funding source;
  • Prepare grant-related general ledger journal entries;
  • Assist in resolution of disputed cost reimbursements;
  • Reconcile AR Aging Report and General Ledger to ensure timely collection of outstanding grant reimbursements;
  • Assist project managers with grant closeout procedures in accordance with grant regulations;
  • Assist Treasury section with the identification and application of Federal, State and Local cash receipts;
  • Enter and maintain MTC contracts and amendments;
  • Prepare Schedule of Federal Expenditures in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS) and Uniform Guidance and provide other grant-related and accounts receivable support in conjunction with the annual financial audit.

SKILLS AND ABILITIES

The ideal candidate will have the following knowledge, skills and abilities:

Knowledge of:

  • Financial and Governmental Accounting principles;
  • Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS), and Uniform Guidance;
  • Accounts receivable and cash receipts procedures;
  • Federal, State and Local grants and grant reimbursement procedures;
  • Automated financial accounting systems, in particular, General Ledger, Accounts Receivable, Cash Receipts; Contracts and Purchasing modules;
Ability to:
  • Work with Grantors, Project Managers, and other non-financial departments;
  • Make involved and varied arithmetic computations rapidly and accurately;
  • Use of initiative and sound judgement to make decisions within established guidelines and regulations;
Skills
  • Methods and techniques for record keeping, as well as report preparation and writing;
  • Strong Word and Excel

MINIMUM QUALIFICATIONS

An appropriate combination of education and/or experience that has provided the knowledge, skills and abilities is qualifying. A typical way of obtaining the required qualifications is:

Education: High School degree or GED and completion of 30 units of college level coursework in finance, accounting, business or public administration, or a related field. (Applicants with courses taken at an institution outside the United States must have their transcripts evaluated by an academic accrediting service and attach proof of equivalency along with the application.)

Experience: Three years of increasingly responsible finance and accounting experience, which includes demonstrated experience in accounts receivable, accounts payable, and/or cash and revenue functions.

License/Certificate:
Possession of a valid California Class C driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under the supervision and direction of the Accounts Receivable Supervisor, the essential duties and responsibilities of the Accounts Receivable Assistant include, but are not limited to, the following:

  • Prepare accounts receivable invoices to be sent to funding agencies in accordance with grant agreements, federal, state and local laws and regulations using information generated by the accounting system.
    • This includes compiling supporting documentation such as invoices, timecards, progress reports, and contracts documentation as required by grant agreement;
  • Track cumulative amounts and balances remaining for each grant, assign local match requirement by percentage and cost;
  • Assist Project Managers with grant close-out;
  • Prepare miscellaneous manual invoices;
  • Review and analyze aging report; resolve disputed invoices and contract grantors for overdue payments;
  • Prepare journal entries and supporting documentation for approval and posting by supervisor; reconcile general ledger accounts;
  • Enter and maintain agency contracts and amendments;
  • Maintain files in accordance with MTC and Federal records retention policies;
  • Perform month-end/year-end closing functions; prepare financial reports for annual federal and financial audit.

The Accounts Receivable Assistant will perform other job related duties as assigned.

All employees at MTC are classified as Disaster Service Workers.