Human Resources Assistant
- High school diploma or equivalent.
- Candidates enrolled in or who have completed the Human Resource Certificate/Diploma Program will be given preference.
- Two to three years of administrative experience, preferably in Human Resources.
- Ability to read legislative documents relating to human rights or labour standards to comply with legal requirements and communicate related information to employees as required. Read application forms, resumes and cover letters from job applicants to evaluate their skills and potentially arrange work placements. Use lists to look up employee-related data such as seniority status, telephone numbers, hiring dates and placement information.
- Ability to interact with managers and supervisors to discuss projects and priorities, forecast human resources requirements and provide administrative support.
- Ability to interact with employees and their managers in the capacity of a neutral third party to resolve interpersonal conflicts sensitively.
- Ability to produce reports providing numerical information such as average monthly absenteeism to monitor absenteeism at the work place and take remedial action if necessary.
- Ability to work independently as part of the human resources team. Co-ordinate with others in the organization, such as human resources representatives and department managers, attending staff meetings as required.
- Ability to use computer applications such as Microsoft Word, Excel, PowerPoint and Outlook. Experience with human resources information systems (such as InfoHR) would be an asset.
- Possess drive and motivation to continuously learn and to maintain a current knowledge of policies, procedures and industry practice and to upgrade computer skills.
- Process, verify and register documentation relating to personnel activities such as staffing, recruitment, training, performance evaluations and classifications.
- Prepare reports and recommend procedures to reduce absenteeism and turnover and work related injuries.
- Prepare employee separation notices and related documentation, and conduct exit interviews to determine reasons behind separations.
- Arrange for advertising or posting of job vacancies, assist in screening and rating of job applicants, and conduct reference checks.
- Arrange for in-house and external training activities and co-ordinate training programs and analyze training needs.
- Co-ordinates, distributes and monitors performance appraisal packages and tracks progress for management.
- Prepares orientation packages for new hires / new transfers / contract workers.
- Co-ordinates GRPS /Pension Plan – enrollments, changes and terminations.
- Co-ordinates all Benefits – Greenshield - enrollments, changes and terminations.
- Plan Administrator for all STD & LTD claims.
- Tracks and prepares stepping stool data for Employee Suggestion Program.
- Maintain and update employee records in employee database (InfoHR) and compile and prepare reports relating to personnel activities.
- Administrative support for the Joint Health and Safety Committee.
- Perform other duties/projects as assigned.
Linamar is committed to promoting accessible recruitment as outlined in the Accessibility for Ontarians with Disabilities Act. Linamar will attempt to accommodate persons with a disability in an appropriate and effective manner throughout all stages of the recruitment process. Accommodations will be provided upon request.