Business Development Client Engagement Coordinator At Kirkland and Ellis

About Kirkland & Ellis

Essential Job Functions

The New York office is seeking a dynamic, personable event professional for a coordinator position supporting the Client Engagement group of the Business Development department. The position will report to the Client Engagement Manager and must work effectively as part of a growing Client Engagement team.

The candidate will be primarily responsible for coordinating various external client event initiatives: seminars, retreats, sponsorships and social events both taking place in, and generated from, the NY office. The candidate will help ensure that Kirkland client events are consistent with the Firm’s taste and service levels.

The position will interact with attorneys and administrative staff across practice areas and all of the Firm’s offices. Our international business development team provides seamless service to our attorneys with a focus on quality, innovation and responsiveness.

Tasks include, but are not limited to:

• Coordinate the planning, staffing and execution of a substantial program of activities and client events and help to ensure that they are executed to the highest possible standards;
• Maintain the Client Engagement’s venue database, make recommendations and present proposals with full costs;
• Coordinate with practice teams to secure material orders, nametags, and other event-related items are met under strict time constraints;
• Take the lead on logistics and serve as onsite support for smaller client meetings and special events/sponsorships;
• Provide on-site support for events internally and off-site;
• Ability to utilize various technology systems and software to support the meeting planning end-to-end process;
• Set up formal post event analysis including a review of final attendance, budgets and client and attorney feedback;
• Help maintain the integrity of the client data in the CRM, create and manage event lists in the CRM, reconcile and track all RSVP information within our system; and
• Track new venues/ideas for corporate entertainment and conference organization to ensure program remains leading edge.

Qualifications & Requirements

The ideal candidate must be an effective verbal and written communicator and creative thinker. S/he will possess excellent organizational and project management skills, the ability to prioritize and multitask in a fast-paced environment, a strong attention to detail and a professional demeanor.

You should have a service-oriented demeanor, with a polished presence. The candidate will be proficient with technology applications including Microsoft Office Suite, primarily Word and Excel. Familiarity with Kirkland’s legal disciplines (e.g., transactional, litigation, IP, restructuring) and/or experience in the legal/professional services would be helpful.

A Bachelor’s degree and 3+ years of experience is required. Law firm and/or event services experience is strongly preferred. Flexible for overtime is a must.

How to Apply

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Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.

Closing Statement

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