New ideas are all around us, but only a few will change the world. That's our focus at JPL. We ask the biggest questions, then search the universe for answers--literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission--your opportunity--is to seek out the answers that bring us one step closer. If you're driven to discover, create, and inspire something that lasts a lifetime and beyond, you're ready for JPL.
Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.
We are seeking a motivated and dedicated Staff Assistant Level 2 that will provide administrative & clerical support to multiple technical groups within the section and back-up support to the Section Office. This is primarily an administrative support position demonstrating a solid customer orientation, great organizational skills and being agile and flexible in the performance of the job. You will be a member of the Business Administration Group and report to the Business Administration Manager.
Tasks may include, but are not limited to:
Preparing and processing foreign and domestic travel, generating travel reports, affiliate badge requests for domestic and foreign visitors
Coordinate meetings via Outlook, maintaining conference room schedules, arranging conference calling via WebEx
Assisting with preparation of presentations, graphics, and website inputs, including proofreading and editing, coordinating office moves and new hire preparations.
May assist in performing ergonomic evaluations, updating WAMs, coordinating on-site and off-site workshops and other ad hoc assignments.
Typically requires a High School diploma with a minimum of 6 years of related experience; Associates degree with a minimum of 1 year of related experience and related required training.
Experience in the secretarial profession with strong organizational, computer and interpersonal skills.
Strong planning and scheduling skills.
Ability to work effectively under pressure on multiple complex tasks, and work independently with minimal supervision to meet commitments with high quality products.
Motivated self-starter who takes the initiative to establish and implement process improvements.
Ability to evaluate situations and apply good judgment in any necessary resolution.
Must have excellent written and oral communication skills.
Ability to interact effectively with all levels of personnel and provide excellent customer service.
Must exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material.
Must be a team player.
Must be proficient in Microsoft, Word, Excel, PowerPoint, and Outlook
Extensive understanding of JPL/ESD policies, procedures, and practices.
Staff Assistant experience in a technical section office environment.
Experience with JPL tools such as Docushare, JPLID, UCS, Travel and Timekeeping.
Knowledge of JPL procurement processes such as Purchase Requisition, P-Card and iProcurement.
Familiarity with the JPL-ID process and on-boarding of volunteers, affiliates, and foreign nationals.
Experience with Microsoft SharePoint.
Experience with JPL foreign and domestic travel policies and procedures.
Willingness to look for, learn, and apply new Information Technology (IT) tools to office procedures and processes.