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Program Assistant- USAID At Jefferson Consulting Group

Location: Washington, District Of Columbia

Job Description

Jefferson Solutions, the government consulting company of Jefferson Consulting Group, a well-respected, small government consulting firm seeks a highly qualified individual to serve as a Program Assistant.

Job Description - Program Assistant

Jefferson provides strategic and operational services to federal agencies in program management, acquisition, human capital and training. The Program Assistant will primarily focus on operational support including travel, budget, logistics, administration and coordination for USAID contracts. The Program Assistant may also have the opportunity to engage in multiple projects across those domains.

The preponderance of work will be at the firm’s downtown DC office, although limited time at client DC metro sites may be required.

Key responsibilities include:

  • Drafts and maintains subcontractor and consultant agreements, task orders and modifications
  • Supports monthly billing activities, including reviewing invoices, preparing vouchers and coordinating approvals and submission for accounting department action
  • Provides travel arrangement support for staff members and consultants including coordinating with travel agents for flights, hotel arrangements and payments, visa or work permits, and requests international travel approvals from the client
  • Provides guidance to staff and consultants on USG regulations and policies, and company policies, procedures and systems
  • Provides security clearance/facility access clearance and badging support for staff members and consultants
  • Creates and maintains files and trackers
  • Creates, manages and analyzes budgets
  • Researches, monitors, tracks, analyzes and reports on topics of interest
  • Drafts or edits sections of reports or proposals
  • Attends and summarizes meetings
  • Provides scheduling and meeting management support
  • Other job-related duties as assigned

Qualifications:

  • Bachelor’s Degree
  • At least 1 year of experience, including internships
  • Holds a SECRET security clearance or a USAID facility access clearance or has the ability to obtain a SECRET clearance or public trust clearance
  • Ability to handle effectively and concurrently multiple tasks and projects
  • Excellent anticipatory skills and proactive approach to work
  • Strong oral, interpersonal, and written communication skills to effectively interact with government clients and industry partners
  • Strong prioritization and organization skills to meet deadlines
  • Positive and professional attitude and demeanor
  • Detail-oriented and interested in producing quality work product
  • Proficiency in Microsoft Office
  • Experience with USAID, USG or other related organization is preferred

Jefferson Consulting Group is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, disability, national origin, genetic data, veteran status or any category protected by law.