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Accounting Assistant I At JBT Corporation

Location: Apex, North Carolina

Job Description

Overview:[
This position is responsible for Accounts Payables activities in an ERP system: processing and filing of vendor invoices, weekly check runs, wire transfers and ACH payments. This position is also responsible for assistance with expense report processing and reimbursement using Concur Expense Reporting software.

]Responsibilities:
  • Process vendor invoices into ERP system to correct GL accounts.

  • Match and reconcile Purchase Orders and Packing slips to invoices.

  • Review and process expense reports utilizing the Concur Expense Reporting System.

  • Process entire cycle for weekly Check Run.

  • Process entire payroll cycle for weekly hourly payroll.
  • File vendor invoices and match check copies.
  • Process direct deposits and other ACH transfer payments via online banking web application.
  • Other Accounting and Administrative duties

Performance Expectations

  • Process, pay and file an average of 350 vendor invoices per week.
  • Maximize cash flow by proper review of weekly cash requirement reports to determine payments to process based upon due date, terms, and payment requirements before issuing AP checks to determine cash payouts.
  • Pay all invoices that have a discount term by date necessary to receive discount. Delay payment of invoices that do not have discount terms to the latest date closest to due date to enhance cash flow.
  • Accurately confirm payment information against actual invoice and matching of check copy to invoice.
  • Obtain proper signatures from management in accordance with Sarbanes Oxley procedures.
  • Accurately reflect payables liabilities through timely entry of non purchase order vendor invoices.
  • Accurately reflect payables liabilities and inventory balances through timely reconciliations of packing lists and purchase receipts entry against invoices relating to purchase orders.
  • Enhance compliance with Sarbanes Oxley requirements by verifying that all expenses greater than $50 have matching receipts.
  • Follow up with operations to ensure that approved invoices are turned in to Accounting in timely manner.
  • Follow up with receiving/shipping department to ensure timely receipts in ERP system for inventory and purchase order items.
  • Maintain and file proper documentation for Accounts Payables.
  • Recites, recognizes, and utilizes the lean fundamentals (6S, 8 Wastes, JBT Relentless Continuous Improvement House).

Qualifications:
Minimum Qualifications
  • HS Diploma or equivalent
  • One Year A/P experience.
  • Six months ADP payroll experience.
  • Excellent organization and documentation skills.
  • Intermediate Microsoft Office Skills.
  • Basic ERP experience.
Preferred Qualifications
  • Associates Degree in Accounting or equivalent amount of work experience.
  • One year of experience in Accounts Payable in a manufacturing environment.
  • Understanding of GAAP and/or Sarbanes Oxley related control requirements for A/P and Payroll.
  • Concur Expense Reporting experience.
  • Certified Payroll Specialist.
  • ADP PC Payroll and ADP EZ labor time-keeping experience.
  • Strong Excel and Access Skills.