Top Cities
Log In
Jr Administrative Assistant Store Driver Personal Banking Associate- Certified Sales Engineer- Los Angeles SQL Server Developer Artiste Eclairage Western Music Teacher - Vocal Secondary Art Teacher Whole School PE Teachers TEACHER ASSO Branch Ambassador GNM B Co-curricular teachers Teaching English part time job Mobile Mortgage Advisor School Principal TEACHING STAFF Teaching Associate Counsellor School co-coordinator Senior Security Advisor AI Senior Financial Advisor Trainee - Senior Software Developer-NYC Independent Contractor Utility Coordinator - TTC TGT Social Science Developpeur UI Senior Software Developer Junior Developer Junior Front-End Developer 3D Vision Developer Specialiste DevSecOps - DevSecOps Front-end Web Developer UI Artist Developer Summer 2020 Co-op Senior Software Developer - Montreal Junior Developer Managing Director IT Administrator SENIOR PHP DEVELOPER National Commerical Claims Director Statistical Programmer Tax Intern Software Developer Finance Intern Intern - Commercial Newest Jobs
Yelp ContactMonkey Sterling-Turner CareGuide Clearbanc Aecom Two Sigma Aerotek WeWork Exact Media Jane Street Doordash First Convenience Bank AsteroidX AT&T Shopify Borrowell Insight Global Hatchways Creative Circle Square Instacart Amazon Flex American Income Life Recovhub Vector Marketing Walgreens Clickworker Scotiabank Akira Peel Regional Police 51talk Microsoft TD Bank UnitedHealth Group Top Hat Paylocity CI&T Desjardins mappedin Checkout 51 Mobeewave The Youth Connection GoParkr Hootsuite ScribbleLive SnapTravel Xiaomi All Companies
Top Cities
Chicago, Illinois Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs New York, New York Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs Toronto, Ontario Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs Vancouver, British Columbia Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs Calgary, Alberta Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs San Francisco, California Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs Montréal, Quebec Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs Los Angeles, California Sales Jobs Engineering Jobs Marketing Jobs Product Jobs Design Jobs Customer Support Jobs
My Profile Log Out

Financial Associate II At Harvard University

Location: Cambridge, Massachusetts

Job Description

Job Code

403127 Financial Associate II

Job Summary

The Harvard College Observatory (HCO), a department within Harvard's Faculty of Arts and Sciences (FAS), the research arm for the Astronomy department and a partner in the Center for Astrophysics ½Harvard & Smithsonian (CfA) collaboration is looking for a Financial Associate.

Job-Specific Responsibilities

The Financial Associate serves as the chief procurement administrator and will be responsible for the execution of disbursements, receivables, financial accounting, equipment management, telescope site travel and consortium administration, financial reporting, record keeping, and document management. The Financial Associate manages a full range of financial accounting, training, and administration systems which includes: HCOM; CONCUR, Card Services, PRESTO, HART, GMAS, AR, AP, and other Harvard University systems. The Financial Associate will serve as HCO’s procurement subject matter expert, implement, communicates and train the HCO community on new procurement policies and systems.

Disbursements: Manage buy to pay (b2p), HCOM, Concur, PRESTO and card services, review, processes, and approvals. Review transactions against internal and external policies and guidelines, on p2p, HCOM, PRESTO and Concur procurement systems. Process purchase requisitions; initiate payment requests change-orders, handle vendor invoices and statements. Reimbursement and payment processing using web vouchers, purchasing cards, and corporate cards.

Receivables: Manage departmental invoicing, collections and receipts. External invoicing (using receivable module) and internal billing to SAO and other departments. Obtaining and invoicing against external purchase orders for goods, services, and personnel. Collections and aged receivable management.

Financial Accounting: Journal preparer and approver for non-sponsored. Quarter and Year-end financial close assistance. Monthly reconciliations and reviews of accounting reports. Maintaining internal billing backup. Serves as HCO's Pcard Administrator.

Financial Reporting: Activity-based monitoring, projections, and reporting - Department, SAO, Colloquia and Others - Actuals v Budgets.
HCOM - Holds quantity, price and receiving, committed funds report and escheatment reports. Corporate card outstanding balances tracking and problem resolution. Aged receivables review, follow up and reconciliation with underlying funds.
Periodic review of selected transactions for management review. Volume and metric reporting.

Other: Financial records & document management - Storage, retrieval and compliance to University General Records Schedule.
Laisse with telescope consortium and monitor ~$1 million telescope operating costs. Work closely with Assistant Director and Harvard Insurance Office on unique and often complicated issues related to shipping fabrications to domestic and international sites safely and with appropriate insurance coverage. Administer building budget and related PRESTO processes. Responsible for equipment management and serves as the point person for equipment inventories, compliance, shipping, audits, insurance, tagging, and other equipment procedures.
Serves as financial policies point person and is responsible for training and communicating new policies and systems.
Assist with fiscal month, quarter and year-end processes.

Serves as backup support for peer administrators.
Performs other duties as assigned.

Basic Qualifications

  • Associate degree in accounting or equivalent experience.
  • A minimum of 5 years experience, education beyond high school may count towards experience

Additional Qualifications

  • Bachelor’s degree preferred.
  • History of demonstrated productivity in an administrative setting.
  • Strong written and oral communication skills required. Strong customer service skills.
  • Ability to work independently or collaboratively with minimal supervision
  • Excellent time management and organizational skills. Attention to detail.
  • Ability to handle complex and confidential information with discretion.
  • Strong computer competency and comfort with MS Office, Google Suite and a working knowledge of Harvard systems.
  • Understanding of financial systems and accounting procedures.
  • Ability to handle multiple tasks and prioritize in a fast-paced environment
  • Desire and aptitude to learn complex data query tools required.

Additional Information

All formal offers will be made by FAS Human Resources.

We regret that Harvard University does not provide visa sponsorship for this position.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community

Job Function





USA - MA - Cambridge


Harvard College Observatory

Time Status



55 - Hvd Union Cler & Tech Workers

Salary Grade


Pre-Employment Screening

Credit, Criminal, Education, Identity


Monday to Friday 9am to 5pm

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.