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Accounts Payable Analyst At BURNCO Rock Products Ltd.

Location: Calgary, Alberta

Job Description

Tricycle Lane Ranches Ltd. (TLR) seeks a Senior Accounts Payable Analyst (APA) based in our Head Office located in Calgary, Alberta (not downtown but immediately SE of Glenmore and Deerfoot Trails—public transit is minimal).

Reporting directly to Manager of Accounting and actively overseen by the President, the APA is responsible for the timely processing of all vendor invoices. TLR’s primary sister company includes BURNCO Rock Products Ltd, a 106-year-old construction materials business, Tricycle Lane Ranches Ltd. is a 20-year-old Property Management and Land Acquisition business. TLR primarily works to oversee the governance and funding of its subsidiaries to ensure their continued success and growth and its portfolio of business operations are located in Alberta, British Columbia, Saskatchewan and the US States of Texas and Colorado.

The role of the APA requires a detail oriented, organized and independent team player who will thrive in a fast-paced environment while managing confidential information. The APT must be able to anticipate business needs, demonstrate resourcefulness and critical thinking. We offer continuing education, competitive salary and benefits.
Working as an integral part of the TLR team, this individual must have a positive attitude, top notch ethics and a collaborative approach when working with colleagues and its subsidiary companies. In addition, as our Company continues to grow nationally and internationally, the ideal individual needs to have the flexibility and adaptability to thrive with change.


Basic Function: The APA position is responsible for the accounts payable function of Tricycle Lane Ranches Ltd. (the “Company”), to include the processing of all vendor invoices, proper account reconciliations, diarizing weekly, monthly, quarterly and annual payments, following up with vendors on invoices not received, ensuring proper approvals and backup to support the invoice, issuing P.O.’s as required and requested.

General Duties:
1. Manage the accounting inbox.
2. Process invoices and bills for approval and payment.
 Try to process invoices with no interest charges, maximize credit card usage.
 Collect invoices, check against Purchase Order as appropriate, obtain leader approvals (IT, Property Management) as appropriate.
 Prepare a fund request for each invoice – a cover sheet including currency, legal entity, property, tenants, ability to recover cost, comparison to past payments with explanations for changes.
 Every Thursday, prepare two binders for owner - 1) invoices and fund requests for questions/approvals and 2) Cheques ready to be signed, supported by approved fund requests and invoices.
 Mail cheques.
3. Record invoices in Sage accounting.
 Make sure the invoice coding and Accounts Payable is set-up in the correct legal entity.
 When the invoice is paid by the banking entity, make sure the intercompany transaction is correctly recorded in each company (as appropriate).
 Remember when the Accounts Payable is cleared, the bank account is credited.
4. When the transaction is complete, the documents are filed - scan documents and file originals in binders.
5. Documents to be scanned:
o Approved fund request, invoice, and signed cheque. Filed in the Y drive under Accounts payable (scanned) which is sorted by fiscal year, legal entity, and then alphabetically by vendor name.
o Approved expense statement and back-up (paid by credit card or EFT). Filed in the Y drive under Accounts payable (scanned). The pilot name is the vendor name.
o Approved per diems that have been paid. Filed in the Y drive under Accounts payable (scanned). The pilot name is used as the vendor name.
6. Charge back recoverable expenses (includes identification and invoicing).

1. AP Desk
Starting points
  • Invoice receipt (includes expense statements) – via AP email (invoice or link), paper
  • PO – may be prepared prior to invoice receipt or after invoice receipt
Final deliverables
  • Payment made – via cheque, VISA or EFT (for some expense accounts only)
  • AP entries complete – booked to correct legal entity and property, through AP module for tracking
  • Tenants charged for recoverable portion – should be done monthly. Not well defined and completeness not known.
  • Back-up scanned – currently invoice, approval, fund-request cheque
Process includes
  • Obtaining dept approvals and preparing POs as appropriate
  • Every Thursday
o Fund requests prepared for owner approval (all invoices)
o Cheques prepared for owner approval
2. Metrics
  • Invoices received via email – 75-100
  • Cheques printed per month – 100-130

Requirements


  • Ten years relevant experience.
  • Ability to work as a team within Tricycle Group of Companies’ as well as all other sister companies.
  • Solid accounts payable training.
  • Solid knowledge of SAGE an asset.
  • Strong knowledge of property management accounting.
  • Experience and proficiency with using the Microsoft Office package with intermediate to advanced skills on Excel.
  • Ability to multi task and have enhanced organizational skills.
  • Highly effective oral and written communication skills.
  • Sustained sense of urgency and an appetite for a fast-paced teamwork environment is mandatory.
  • A clear understanding of internal controls and accounting procedure.

We look forward to your application and will contact candidates that are selected for next steps.