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Program Coordinator At British Columbia Institute of Technology (BCIT)

Location: Burnaby, British Columbia
Salary: $47K CAD per year

Job Description

BCIT's School of Construction and the Environment is seeking a regular, full-time Program Coordinator. This position reports to the Associate Dean and works closely with the Chief Instructor of the electrical trades and Security System Technician program, which includes day school, Part-Time Studies (PTS), advanced certificate programs, and industry service programs. Responsibilities include planning and executing on tasks that directly support education delivery, as well as supporting admissions, program preparation, program administration, financial tracking, and marketing. This position also participates in in events and activities related to the electrical trades and Security System Technician program.

DUTIES AND RESPONSIBILITIES:
  • Provides program information to potential students, and internal and external stakeholders.
  • Functions as a liaison with the Chief Instructor, instructors, students and other departments to maintain effective departmental communication and collaboration.
  • Develops and implements processes for handling student assessments, tracking student academic records through programs, and coordinates the program selection process and activities.
  • Coordinates all activities associated with the development of courses or programs, including supporting program and curriculum reviews.
  • Organizes and invigilates exams as required, including PLAR.
  • Coordinates and reviews department timetabling requests, resolves conflicts, suggests alternative options and maintains the department timetabling spreadsheet.
  • Liaises with Student Records, Admissions, Disability Resource Centre and other departments to ensure smooth program delivery.
  • Reviews and processes student status and course grades in Banner.
  • Develops industry training quotes and contracts.
  • Coordinates and issues PTS and Industry Services (IS) contracts for course delivery, curriculum developers, markers, lab proctors, tutors, etc.
  • Initiates and authorizes department purchases per budget guidelines.
  • Schedules and sets up meetings, including ordering refreshments, preparing and distributing meeting materials, arranging parking facilities and travel arrangements.
  • Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
  • Undertakes related duties as assigned consistent with the job grade for this position.

BENEFITS OF WORKING AT BCIT:
  • Being a part of BC's Top 100 Employers, and a member of the CCDI.
  • A generous Total Compensation package which includes extended health and dental benefits and a superb pension plan.
  • Access to Professional Development Funds and opportunities for career development.
  • Increase your knowledge with Tuition waivers for BCIT courses.
  • Enjoy subsidized parking and discounted access to our fitness facilities (including classes like Yoga and Zumba).
  • Additional Wellness and Employee Assistance programs.
Minimum Qualifications:
QUALIFICATIONS*:
  • Completion of Grade 12, plus specialized training of up to two years' duration, e.g., Diploma of Technology.
  • Two years of general experience, plus two years of practical experience in similar position, preferably in an educational environment.
  • An equivalent combination of education and experience may be considered.
  • Demonstrated skills in Microsoft Office applications, Banner, and internet applications, with particular emphasis on the ability to create complex, multifunctional spreadsheets.
  • Excellent communication, interpersonal, organizational, planning, coordination, prioritization and follow-up skills.
  • Demonstrated ability to work both independently and as a team member.
  • Strong problem-solving, critical thinking and conceptual skills.
  • Accurate keyboarding skills of 50 wpm.
  • Project management experience to plan, lead, organize, coordinate and communicate major initiatives involving faculty, staff and students.
  • Proven ability to meet changing priorities, work to deadlines and make responsible decisions while maintaining a high level of customer service.
  • Ability to speak to large groups and to take the initiative in identifying problems and possible solutions.

  • Please note: These are the minimum required qualifications. This position is a dayshift position as defined in Article 14.1 of the Collective Agreement.
Preferred Qualifications:

Posting Date:
07-04-2018
Closing Date:
07-13-2018
Special Instructions to Applicants:

Posting Category:
Administrative and Professional Opportunities
Salary Range:
Pay Grade 7; $47,888 with yearly increments to $52,194 per annum.
Salary/Pay Information:

Quicklink for Posting:
careers.bcit.ca/applicants/Central?quickFind=52394