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Administrative Assistant, Marketing & Business Development Department At Blaney McMurtry

Location: Toronto, Ontario

Job Description

Blaney McMurtry LLP is a multi-service 120-lawyer firm, based in the heart of downtown Toronto. For more than sixty years, we have helped clients overcome challenges and seize opportunities through our continuing commitment to achieving results and building relationships. We seek exceptional individuals who take pride in their work and know the importance of excellent client service.

Reporting to the Director, Strategic Marketing & Business Development, the Administrative Assistant will be responsible for the following:

  • Budget monitoring, tracking and reporting
  • Manage internal email correspondence relating to budget approvals
  • Organize payment of marketing related items and reconciliation of accounts
  • Update contact information in the firm’s CRM system
  • Update and produce regular management reporting for key marketing and business development programs including: business development activities, communications initiatives, seminars & events, sponsorships & donations, writing & speaking, profile, media and others
  • Provide document support, including updates and proofreading
  • Administration of firm sports tickets
  • Provide event support for internal and external functions
  • Track inventory of collateral and promotional items and maintain physical and digital inventory
  • Organize and file departments documents both electronically and in physical form
  • Update & archive support materials relating to all sponsorship and donation documentation, including requisitioning payment and correct allocation to the budget
  • Support the new lawyer hire process as required
  • Provide ongoing maintenance of Marketing & Business Development process & procedures documentation
  • Assist with marketing and business development projects as required
  • Provide administrative support as required


Required Skills:

  • Working experience with, and demonstrated proficiency in, Outlook, Word, PowerPoint and Excel. Familiarity with Client Relationship Management (CRM) software would be an asset
  • Strong organization skills and the ability to prioritize multiple projects simultaneously
  • Strong problem solving and analytic skills
  • Ability to use judgement and to work effectively in a deadline driven environment
  • Ability to work independently as well as part of a cross-functional team
  • Ability to adapt to and work with people at all levels within the Firm
  • Excellent time management skills and the ability to set and meet deadlines
  • Strong oral and written communications skills
  • Positive and client service oriented attitude

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted. Blaney McMurtry is committed to providing accommodations for people with disabilities. If you require accommodation, we will work with you to meet your needs.

Qualified candidates should submit their resumes to our HR team here.

We look forward to hearing from you and thank you for your interest.