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Executive Assistant to Senior Vice President At Banque Laurentienne Groupe Financier

Location: Toronto, Ontario

Job Description

Position Summary:
Laurentian Bank Financial Group (LBCFG) is a diversified financial services provider whose mission is to help customers improve their financial health. The Laurentian Bank of Canada (founded in 1846) and its entities are collectively referred to as Laurentian Bank Financial Group.

With more than 3,500 employees guided by the values of proximity, simplicity and honesty, the Group provides a broad range of advice-based solutions and services to its business, retail and institutional customers. The Group - with pan-Canadian activities and a presence in the United States - is an important player in numerous market segments.

The incumbent is responsible for providing administrative support to the Senior Vice-President, Regulatory Risk Management and Chief Compliance Officer.

The incumbent will provide administrative support to the Chief Compliance & Senior Vice President Legal Affairs to ensure efficient seamless functioning and management of the team. This includes liaison with direct reports, cross-functional areas and external stakeholders to conduct business in an efficient and effective manner. The successful candidate will be organized, resourceful, dynamic and creative.

Responsibilities:
o Manages the outlook calendar, coordinates meetings, conference calls, travel arrangements, and special events.
o Demonstrate initiative to work independently to ensure routine and reoccurring meetings and tasks are scheduled and completed.
o Proactively prepares time-sensitive, confidential materials e.g. meeting agendas, reports, spreadsheets, documents and correspondence, using PowerPoint, Word & Excel.
o Drafting of correspondence with limited verbal or written instruction.
o Set up and manage filing of legal and non-legal for electronic and paper files.
o Monitors operational budget, manages expense accounts and ensures invoices are tracked accurately and paid on a timely basis.
o Provides administrative support to the executive team, including but not limited to: general administrative and content support, document translation and other modifications as needed.
o For the new employee onboarding, ensures that requests are made within the required time: workspace, computers etc..
o Liaises and coordinate with other departments to ensure fluidity of daily operation activities.
o Maintain the integrity and confidentiality of information passing through the executive's offices.

Qualifications:

o Diploma in secretarial studies or other training and experience relevant to the position
o Minimum of 5 years' administrative experience in a similar role
o Experience is operating in a highly confidential and sensitive environment.
o Bilingual (French/English) verbal and written communication skills
o Strong computer literacy including effective working skills of Microsoft Word, Excel and PowerPoint

Specific competencies

o Well organized, able to manage time and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines.
o Demonstrate integrity, the ability to maintain the utmost confidentiality and the capacity to
o manage many situations that will arise daily
o Discretion and good judgement
o Effective interpersonal and customer service skills with the ability to interact with individuals at all levels.
o Demonstrated ability in core and role specific competencies including teamwork, adaptability, organizational, resourceful, customer service, innovation and problem solving.
o Ability to work independently with minimal supervision
o Rigorous and thorough
o High integrity

We welcome and encourage applications from individuals from all groups, including aboriginal, women, visible minorities, and persons with disabilities, regardless of race, ethnicity, sexual orientation, creed, family status, national origin, age and gender.

B2B Bank and/or the Laurentian Bank of Canada and their subsidiaries may collect, use or disclose personal information of job candidates for the purpose of establishing an employment relationship.

Type d'emploi : Temps Plein, Permanent

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