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Office Administrator At Banff Centre


Calgary, Ab

Job Description

Banff Centre for Arts and Creativity is seeking an Office Administrator.

The Opportunity

The Office of the Registrar (O of R) at Banff Centre is looking for an organized and efficient individual to join their team as Office Administrator. The primary focus of this role is to keep the Office of the Registrar running smoothly and efficiently through processing of applications and admissions materials and program payments. The Office Administrator will also be responsible for responding to daily inquiries in person, by telephone, and by email. This position is well-suited to an individual who is growing their career in office administration and wants to gain more experience in financial systems and transactions and different software applications.

Specific Accountabilities

General office duties including ordering office supplies, organizing all mail and incoming paperwork, and performing equipment upkeep including maintaining the printers, photocopiers and the FAX machines in the O of R.
Receiving inquiries via telephone, email, or in person and providing information as requested.
Being thoroughly familiar with all of the Arts and Leadership Programs currently on offer as well as the application requirements for these programs.
Alphabetizing, organizing, and filing participant records. Archiving participant records as needed.
Data entry, including processing applications and entering data into alumni, student, and database systems.
Processing payments and cash outs on a timely basis, sending receipts, and following-up on declined payments.
Supporting the preparation of annual reporting requirements for the department
Assisting Participant Registration Coordinators during busy times to ensure high quality of service
Additional related responsibilities as assigned by the Manager of Admissions and Registration
Proficient with Microsoft Office, specifically Word, Excel, and Outlook
Property management software experience is an asset
Comfortable learning new software programs
Highly organized with a keen attention to detail

Candidates offered a position with the Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be made.

Employment Terms & Benefits

Banff Centre offers a comprehensive benefits package including on-the-job training, a supportive work environment, staff cafeteria, subsidized fitness club memberships, staff events, and free or reduced admission to many Banff Centre concerts, films, lectures, and exhibitions.

Job Type: Full-time

Salary: $21.00 to $30.00 /hour


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