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Records Management Analyst, Diocese of Hamilton At Arma Toronto


Toronto, On

Job Description

Records Management Analyst

The Diocese of Hamilton, the second largest English speaking Catholic diocese in Canada, is seeking a Records Management Analyst to develop and oversee the implementation of an Electronic Records Management strategy. This is a full-time position for a 1-year contract.


Reporting to the Episcopal Director of Finance & Administration and to the Director of Library & Archives, the successful candidate will have the following responsibilities:

  • Develop Records Management (RM) policies and RM procedures including Records Classification Scheme (RCS), File Naming Conventions, Metadata Scheme, Guidelines for Using and Managing E-mail.
  • Review and revise current RM procedures and policies including the Records Retention Policy and the Records Retention Schedule.
  • Develop policies for Legal Holds, Disposition of Obsolete Records, and Monitoring and Compliance Auditing procedures.
  • Develop criteria for the use of personal and shared network drives.
  • Assist with the procurement and deployment of File Analytics Software.
  • Plan and co-ordinate the completion of clean-ups of electronic records on the internal server and messages in the e-mail system.
  • Assist with the application of records retention periods for electronic record holdings.
  • Develop and deliver RM training programs and orientation sessions for staff and other diocesan stakeholders.
  • Assist with the development of Digitization guidelines and Digital Preservation procedures.
  • Assist with feasibility and cost-benefit analysis of potential Digitization projects.
  • Provide recommendations for the development and maintenance of secure digital repositories for the long-term storage of electronic records.
  • Support the integration of RM strategies that can be applied consistently across paper and electronic record holdings.


  • Post-Secondary education, specializing in the field of Records Management.
  • 3 – 5 years of relevant work experience in Records Management, including working with electronic records.
  • Experience with the development and application of records classifications schemes, records retention schedules, and metadata.
  • Knowledge of records management and digital preservation standards.
  • Strong attention to detail, analytical, and problem-solving skills.
  • Proven ability to manage projects and work collaboratively with diverse stakeholders.
  • Excellent verbal and written communication skills.

Please forward your resume to
Please include “Records Management Analyst – Diocese of Hamilton” in the subject line.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.

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