Fund Development Coordinator
REPORTS TO: ARF Board of Directors
STATUS: Part-time contract
Fifteen (15) hours per week. A standard workday consists of 7.5 hours. Some flexibility is required to work occasional evenings or weekends as dictated by fundraising activity.
The ARF office is situated in a NE Calgary warehouse office; however, it is expected that the incumbent will work from home the majority of the time and have the flexibility to meet with Board and any Committee Members outside of normal working hours to accommodate schedules.
SALARY: Hourly remuneration will be commensurate with education and experience.
ENVIRONMENT: ARF offers a casual yet professional working environment.
This position is responsible for working with the Board of Directors and Volunteer or Contract Coordinators for planning and coordinating all aspects of fund development for ARF. Provide leadership on all fundraising initiatives including special events, major gifts, planned giving, sponsorship, donor cultivation and grant writing. Identify, organize and manage the fundraising activities with a focus on new opportunities to obtain ongoing and increased support from corporations, public and private organizations.
The Animal Rescue Foundation (ARF) of Alberta became a registered charity in 1995. ARF is a volunteer-based organization with a strong and dedicated volunteer base, a very good reputation in Calgary and strong financial standing. Our mission is to rescue stray and unwanted dogs and cats from rural areas and communities with limited resources in Alberta and place them in loving, permanent homes while providing programs to reduce pet over-population. Since inception, we have rescued and re-homed more than 5,000 dogs and 2,500 cats.
PRIMARY DUTIES & RESPONSIBILITIES
- Develop and implement a comprehensive written annual resource development plan with strategies for donors and prospects in each constituent group including: individuals, organizations, corporations, etc. to be approved by the board
- Provide monthly reports to the board which measure progress towards achieving the plan
- Broaden ARF’s fundraising by developing approaches such as planned giving, solicitation of bequests, and endowment programs
Grant requests and administration
- Assist board with researching and writing grants for ARF and our new facility
- Provide timely reporting and ensure compliance as required by grant award documentation
- Create and implement strategies for donor development and cultivation which will provide a diverse and sustainable funding base for ARF
- Keep up-to-date on current fundraising programs, practices and procedures used in the nonprofit sector and inform the board of items that would benefit ARF
- Create and implement major gifts program, planned giving program and volunteer giving program
- Identify and pursue new sources of corporate and foundation funding
- Build and maintain relationships with major donors of all types, develop strategies for solicitation and solicit or coordinate the solicitation by other affiliate staff, board or volunteers, as appropriate
- Create and update collateral materials to support gift cultivation
- Develop and implement all aspects of direct donor mailings, appeal letters and other donor mailings
- Build a donor database and ensure that the information is updated on a regular basis
- Communicate with Donor Relations team all gifts and donations for acknowledgement
- Work with Event Team to develop, manage or oversee ARF events
- Promote events to the business community as a way to support ARF and provide support to those groups that want to host an event
- Work with appropriate contractors and volunteers to ensure that all aspects of a successful event are coordinated towards a common goal
- Develop and solicit sponsors for facility and events as needed.
Public Relations and Marketing
- Work with ARF’s Media Coordinator to write press releases and media alerts, develop and maintain media contacts with area media outlets, oversee and direct any special media relations, social media communication, media production and create marketing materials as needed
- Build and sustain working relationships and communication with community associations; animal advocates and coalitions; business leaders; lenders; grant funders; school administrators, schools, universities and youth groups; and other institutions
Formal Education & Professional Development
- A degree in communications, marketing, business or related field from a recognized post-secondary institution
- Sector-specific training in one or more of the following areas: capital campaigns, major gift fundraising, sponsorship, prospect research, fund development and/or planned giving
- Accreditation as a Certified Fund Raising Executive is considered an asset
- A certificate in fundraising, non-profit management or project management is an asset
- At least 2 to 5 years of professional, broad-based experience managing and implementing fundraising programs
- Experience conducting, or exposure to, capital campaigns and documented success in either campaign or project management
- Proven ability to recruit and support senior level volunteers and to build effective teams
- Experience working in or with either a grassroots organization or an animal rescue organization
Knowledge, Skills & Abilities
- Knowledge of and adherence to Imagine Canada’s Ethical Fundraising and Financial Accountability Code and AFP’s Code of Ethical Principles & Standards of Professional Practice
- Professional, energetic and creative individual with strong organizational skills and attention to detail
- Ability and willingness to focus on donor-centered communications and respond effectively to donor expectations
- Exceptional writing, presentation and verbal communication skills
- Excellent interpersonal, problem solving and relationship building skills
- High capacity to inspire teamwork and cooperation
- Ability to manage multiple priorities, work independently and integrate with a diverse team
- Experience working with volunteers as part of the fund development process
- Knowledgeable about donor cultivation and stewardship
- A firm understanding of the legal aspects of charitable giving (such as tax receipting) and ability to comply with Canada Revenue Agency regulations
- Strong proficiency with Microsoft Office, social media, and fundraising database software
This position initiates external contacts in person, by email, letter or telephone with volunteers, donors, qualified prospects and other networking affiliations as required.
This position is primarily in contact with the ARF Board of Directors, ARF contractors based in Calgary.
This position receives its authority to carry out its responsibilities from:
- ARF Policies and Manuals
- Applicable Federal and Provincial Legislation
- Direction from the ARF Board of Directors