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Executive Staff Assistant At American Eagle Outfitters

Location: New York, New York

Job Description

Provide a full-range of support for the Vice Presidents of Merchandising as a high caliber, knowledgeable, efficient Executive Assistant. Function as a “chief of staff” by facilitating office productivity and representation of Vice Presidents to internal and external business partners.

RESPONSIBILITIES:
  • Manage and maintain the calendars for the Vice Presidents (empowered to make judgment calls on time and calendar priorities)
  • Organize and facilitate all meetings (off and on-site) as needed. Attend off-site meetings as necessary
  • Partner with other Executive Assistants to coordinate meetings and general administrative needs
  • Plan and execute domestic and international travel planning and expense reporting for Vice Presidents
  • Set up and maintain a streamlined and organized tracking and filing system for incoming / outgoing memos / reports / correspondence
  • Print and organize daily / weekly / monthly sales, style roll recaps, and misc. reports
  • Daily email tracking, editing, filtering, and correspondence
  • Coordinate annual budget information for Vice Presidents and direct reports
  • Responsible for composing memos and general correspondence as well as assisting in the creation and editing of speeches and presentations
  • Coordinate Performance Reviews with Human Resources & direct reports
  • Maintain accessible and up-to-date organizational charts and succession planning materials
  • Manage library of product, strategy and departmental information
  • Track Executive holiday coverage and scheduling
  • All other duties as assigned
QUALIFICATIONS:
  • 4-year College degree and / or commensurate experience
  • 1-3 years previous, relevant experience
  • Confidentiality and professionalism
  • Ability to maintain a flexible schedule. As needed, work hours need to coincide with Vice Presidents
  • High degree of proficiency MS Office Suite, iCloud Outlook & Internet applications
  • Strong analytical, prioritizing, interpersonal, and problem-solving skills
  • Strong verbal and written communication skills
  • Strong project management (from conception to completion) & planning skills
  • Demonstrated collaborative skills and ability to work well within a team
  • Ability to work in a fast-paced and deadline-oriented environment
  • Self-motivated with critical attention to detail, deadlines and reporting

American Eagle Outfitters is an Equal Opportunity Employer.