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Project Coordinator At Aecon Group

Location: Port Elgin, Ontario

Job Description

As a Project Coordinator/Engineer you will play a key role in providing leadership in managing/supervising construction projects by assisting in the project management and coordination of schedules, manpower, customer relations, engineering, etc. Risk analysis; project forecasting, liaising with EPC and subcontractors are daily occurrences in these positions. This position reports directly to the Project Manager.
The Project Coordinator reports to the Project Manager responsible for the project, as well supports other project leads as required. Following the Project Manager’s review of the project estimate, budget, commercial and the technical review of the project, the Project Coordinator directs, coordinates and exercises functional authority for planning, organization, control, integration and completion of engineering and construction requirements within the scope of a specified project.
Key Responsibilities
Detailed Work Planning Support for Site Projects
  • Production coordination of approval of detailed work plans, including preparation of Comprehensive Work Packages (CWPs)
  • Interpretation and conversion of design to execution plans
  • Experience with Engineering Change Control (ECC) procedures including preparation of Field Changes
  • Procurement of materials for site projects

Financial Tracking/Reporting
  • Assist with project budget set-up
  • Interface with accounting department to ensure accurate set-up of budget and invoicing system
  • Track and input actual financial metrics in enterprise management system
  • Assist and/or lead forecasting activities for major project financial metrics – revenue, margin, cost at completion
  • Prepare job status reports and other reports as required for reporting to senior management

Contract Administration
  • Assist in preparation of contract notices and change orders
  • Maintain familiarity with project contract terms and conditions to ensure project activities are aligned
  • Track and report on change orders and contract issues
  • Serve as secondary point of contact for customer contract management representatives

Procurement and Sub-Contracts
  • Based on project team inputs – assess needs for purchased goods
  • Define technical requirements, code requirements, special purchasing conditions
  • Prepare purchase requisitions and interface directly with company departments (QA, purchasing, audit group, project group) group to instigate procurement
  • Serve as Single Point of Contact (SPOC) for suppliers, sub-contractors, purchasing dept. for all goods and services
  • Track status of all purchased goods (delivery date, issues/risks, etc) and report to project team
  • Prepare sub-contract documents for required services – scope definition, contract doc’s; interface with sub-contract admin and service provider as required to issue sub’s
  • Supplier development – research and select suppliers based on project needs; coordinate addition to Aecon Approved Supplier List for scope of work

Project Scheduling
  • Proficient in MS Project, and P6 if possible
  • Set WBS for projects based on project team input
  • Set up and maintain project schedules
  • Set up “dashboards”/reports for project “Key Performance Indices” (KPI’s)
  • Set up and maintain project “1-Pagers”

Development of Services for Nuclear Maintenance
  • Research of technology and methods for key nuclear services
  • Support in preparation of technical and business submissions to procure new technologies and equipment
  • Preparation of operating/training procedures and execution plans for new equipment and services
  • Set up and execution of field testing for new equipment and services
  • Coordination and working directly with suppliers, trades, engineers, etc. through all activities
  • Compilation of comprehensive reports to summarize all service development activities

Participation in Site Campaign Execution
  • Play key role in any of (not limited to) the following:
    • Preparation of execution procedures, training plans/procedures, etc.
    • Specification and set up of tool proving and training mock-ups
    • Coordination of site mobilization
    • Coordination of site work, incl. scheduling, purchasing, problem solving, customer communication, etc.
    • Coordination of project demobilization and closeout
    • Coordination of engineering deliverables as required
    • Direct oversight of field work
Required Knowledge & Skills
  • Minimum 3 years’ experience in an Engineering or Project Coordination Role
  • Bachelor Degree in Engineering Science (Electrical/I&C Engineering preferred but will consider any)
  • Will consider CET
  • Experience performing work at/for nuclear power generating facilities, including general familiarity of procedures and practices related to working at a nuclear site
  • Experience with Asset Suite / Passport work management programs
  • Working knowledge of Quality Assurance standards (CSA N285, CSA N286, CSA Z299, ISO9001)
  • Excellent communication skills, written and verbal
  • Works effectively in a team environment (trades, tech’s, Engineers, management, other), under high pressure
  • High level of initiative and keen interest in technical problem solving
  • Willing to travel (South Western Ontario, potentially beyond in 2+ years)