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Site Travel Coordinator/Administrator - Contract At AECOM

Location: Fort Mcmurray, Alberta

Job Description

AECOM is seeking a Site Travel Coordinator / Administrator to be based at our CNRL Albian Turnaround in Fort McMurray, Alberta. This is a temporary 3 month position to support a turnaround project starting from August to October 2018.

Assignments may involve work of a confidential nature and require a basic knowledge of the policies, practices and procedures of the company, group and/or department.

May include the following responsibilities:
+ Assembles and analyzes information, prepares reports, agendas and memoranda.

+ Control and distribution of incoming correspondence.

+ Collection and actioning of outgoing correspondence.

+ Provide general office support to all site perssonel.

+ Receives incoming telephone calls and handles inquiries, takes messages, and transfers calls to appropriate party.

+ Maintains files, keeps records, prepares schedules, makes travel arrangements, compiles reports, and processes documents of a routine nature.

+ Make commercial travel arrangements and room bookings for all AECOM travelers at CNRL Horizon

+ Ensure arrangements are in compliance with the company's travel policy.

+ Ensure booking confirmations, itineraries, and tickets are delivered to the traveler in a timely manner.

+ Maintain all changes to traveler profiles.

+ Ensure travelers are provided with departure information, maps, etc.

+ Maintain careful records of all work done.

+ Be part of an overall team and liaise with other staff members to ensure continuity and standards are maintained.

+ Typically uses common word processing and spreadsheet software packages. May use database, graphics, and desktop publishing office machines.

+ May perform special projects that pertain to departmental goals as directed by supervisor.

+ Under limited supervision, performs routine to moderately complex clerical, administrative and secretarial duties.

+ Other duties and projects as required.

Minimum Requirements

+ High school diploma or equivalent preferred.

+ Minimum 1 year of relevant experience.

+ Strong ability to prioritize, organize and manage time.

+ Proficiency with MS Office.

+ Ability to liaise with all levels of internal and external customers.

+ Accurate time and data entry skills.

+ Excellent verbal and written communication skills.

+ Ability to work in a team environment.

+ Safety ticket - CSTS 09 is required.

Preferred Qualifications

+ Travel coordination and / or Industrial O&G admin administration experience is an asset.

+ Maintenance - Turnaround, shutdown and/or outage experience is an asset.

What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

At AECOM, employee's safety and security are our top Safeguarding core value. All employees are expected to set the highest level of safety expectation in their work, display the highest level of safe behavior, and actively participate in AECOM's Safety For Life Program. SH&E is a part of our company culture and participation is required for all employees.

_NOTICE TO THIRD PARTY AGENCIES: Please note that AECOM does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, AECOM will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, AECOM explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of AECOM.