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Accounts Payable Administrator At Accountivity

Location: Brampton, Ontario

Job Description


SALARY: $15/hour+

Job Responsibilities:
  • Responsible for the completion of payments and controlling of expenses by processing, verifying and paying vendors invoices (inventory & non-inventory) as well as employee expense
  • Able to negotiate discount reimbursement agreements; cancel interest fees; request copies of invoices and/or credit notes
  • Respond to suppliers’ inquiries as well as Liaising with business managers in a timely and professional manner to ensure satisfactory service as it relates to the AP functions. Identify issues from the root source/cause and bring resolution to minimize/eliminate recurring symptoms or concerns
  • Solid understanding of accounts payable, general accounting, and internal controls. Resolve, liaise and coordinate GL code variances and rejected approvals
  • Good understanding of purchasing function, legislation as it pertains to applicable sales taxes
  • Daily entry of invoices, match, accurate coding of GL and code invoices in the accounting system payments to facilitate the approval process
  • Investigate and resolve supplier account discrepancies, posting errors and invoice/payment inquiries
  • Vendors’ Statement reconciliations to ensure completion and accuracy of both vendor and company information. Responsible to ensure that the reconciling items are minimal and addressed in a timely manner
  • Support various staff members for proper and timely authorization in order to take all available early payment discounts and ensure good relations with vendors
  • Monitoring the Accounts Payable and received-not-vouchered sub-ledgers to ensure that all payables are paid in a timely manner. Report weekly to the Accounts Payable Manager
  • Daily review, action and monitor of service requests received through the Accounts Payable systems, assignment of work orders to AP team members and ensuring all request are addressed in a timely manner
  • Process and journalize PAP utilities bills in a timely manner with accurate GL codes, amounts and taxes
  • Voucher utilities cheque bills in a timely manner with accurate GL codes, amounts and taxes. Issue the cheques for payment on time
  • Perform bank reconciliations in an accurate & timely manner
  • Provide accurate utility variance report at month-end
  • Follow up with utilities provider on a timely basis with respect to discrepancies
  • Support all utilities internal/external inquiries
  • Maintain utilities Access Database to keep all utilities account’s consumption and expense tracking
  • Preparation of spreadsheets for analysis purposes as assigned
  • Day to day tasks such as creation of vendor files in the system for new vendors, setting up EFT vendors, etc
  • Support manager on implementing new procedures, changes to existing processes and assist with testing and documenting new procedures
  • Back up/support Accounts Payable associate functions in periods of absence
  • Support/helping out when workload is excessive (this includes entry of invoices, cheque runs, processing refunds, supplier statement reconciliations, responding to enquiries/service requests from the business or vendors, etc.)
  • Other duties as assigned
  • Excellent verbal and written communication skills are required
  • Completion of college diploma or equivalent with a focus on accounting and finance is required
  • A minimum of 2+ years of accounts payable experience is a must
  • Intermediate MS Excel skills are required (pivot tables and v-look up functions)
  • Experience working in fast-paced, high volume environments is a must

We appreciate your interest however only those being considered for an interview will be contacted.

If you meet the above qualifications please send your resume and cover letter to